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Barton Community Events and Fundraising Needs Assessment
Monday, May 20, 2019 10:45 AM

Barton Community Events and Fundraising Needs Assessment

Thank you for the feedback many of you provided in the Barton Community Events and Fundraising Needs Assessment.  This info has been helpful to move forward with tradition at Barton and develop and welcome new ideas from current parents, students, and staff.

We are at a pivotal and crucial time at Barton in terms of volunteer roles.  Many parents who have coordinated events and programs for a while are aging out with their children, who are graduating.   

Barton Community Events, Programs, and Fundraising Needs Assessment results show that many events and programs are a priority for families, but if we want to continue offering these volunteer run programs and events, new community members need to take on these roles. Programs like artist in residencies (Dancing Classrooms), field trips, classroom materials, Midwest Food Connection are all important to community members. For those things to continue, we need new parents and community members to step into fundraising roles.

Below is a list of positions that are vacant or will be vacant in the next year.  All positions have shadowing opportunities and volunteers eager and ready to train you and help you out!

Coordinators can decide the length of their tenure.

 

Plant Sale Committee

Multiple New Committee Members Needed:

*1-3 people interested in plant sale website management, web design, and MailChimp communications (more detailed information available)

*1-3 people interested in online sales and record keeping, data entry

(more detailed information available)

*1-3 people with flexible interests to fall into helping roles of pick up days site management, general set up, data organizing, volunteer organizing, same day sales, and general Plant Sale needs

 

FUNdraiser Committee/OR NEW IDEA for raising 10-$15,000 for Barton

*1-3 people to manage bartonopen.org website, online sales via Eventbrite, FUNdraiser host recruitment, marketing, promotions and communications.

*OR 1-3 people with new ideas to raise this same amount of money

 

Barton Foundation Board & Fundraising (The Barton Fund)

*3 people to make administrative decisions about the Barton Fund

*1-3 people to help promote direct donations, sustaining donations, corporate matching, and to implement new solutions via technology

*1 person with accounting and tax knowledge to help with tax prep and quickbook

More information about volunteer led programs and events on back

Barton will be moving to a different model to support prioritized programs and events that are coordinated by volunteers.

Grade levels will adopt and be responsible for events such as Kindergarten Family Dinner, Friday Popcorn, and the Book Bazaar. For example, Kindergarten Family Dinner will be managed by 1st and 2nd grade parents.  Popcorn will be managed by 3-4 parents and Book Bazaar will be managed by 5th grade parents. The idea is that volunteer asks and needs get spread out among the school.

 

Here are programs and events with vacancies that need volunteers to take on coordinator roles to continue at Barton:

Kindergarten Family Dinner-

*1 new coordinator needed to begin shadowing (all past planning details and information provided) in Fall of 2019 to oversee event scheduling, planning, and communication.

Ideally a 2019 first grade parent who will shadow in 2019, coordinate in 2020, coordinate and train in 2021  (Coordinator Role tenure could be longer if desired)

*3-5 new committee members needed for food organization, decorating, activities for kinders and families, entertainment

 

Somali Culture Night

*entire committee needed

 

Wild Rumpus Book Fair

*1-3 committee members needed

 

Student Author Night

*1 new co-coordinator needed

 

Yearbook

*5 Parent Photographers who can spend 2-4 hours total taking photos of all classrooms

 

Leadership Council

1 new parent member with a current kindergarten student

If you are interested in filling a role, learning more, or have questions, please contact Elizabeth Christensen at bartonparentinvolvement@gmail.com

OR, come to a volunteer info session on Monday May 20, in the media center from 7:00-8:00 p.m.

Thank you-

Elizabeth Christensen (Barton Open Programs Coordinator)

Kate Rush (Leadership Council Parent Chair)